Portland Resourcing Ltd (Portland), provides permanent, temporary and interim
recruitment services to clients seeking to recruit professional staff across a range of specialist areas.
Portland is committed to respecting your right to privacy. As such, this policy:
We collect Personal Data from the following types of people (aka “Data Subjects”)
to carry out our business. As such, you are likely to be one of the following:
The Information Commissioner’s Office (ICO) recognises Portland Resourcing
Ltd as a Data Controller i.e. we determine the purposes and means of processing an individual’s Personal Data.
Portland Resourcing Limited is a company registered in the UK:
Personal Data refers to any data that can identify you as a living individual.
This can comprise of generic information which relates to a person who can be
identified directly or indirectly (e.g. email and contact details, information held about that individual such
as job role, comments and references).
It can also include Sensitive Personal Data that reveals racial or ethnic
origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric
data concerning an individual’s health, sex life or sexual orientation.
Sensitive Personal Data must be protected to a higher standard than generic Personal Data.
If you are a candidate, a client, a user of the Portland website, a referee
or emergency contact, a supplier to Portland or an Portland employee, contractor or interim worker, the legal
basis on which we rely for processing your information will be our legitimate interests.
As a candidate, it may be necessary to process more Personal Data which
includes sensitive information such as your health records that is either provided by you or others about you.
In that case, we will always ask for your consent before processing such information.
n the majority of cases though, we will be using your personal data to:
For clients and suppliers
We retain records of our dealings and transactions with you and where
applicable, we use such records for the purposes of:
The following include the different sources from which we may collect your
Directly from you. For example:
From an agent/third party acting on your behalf. For example:
Through publicly available sources. For example:
By reference or word of mouth. For example:
We hold your data for a maximum of 5 years. After this period, if no
meaningful contact has been made, we will delete your data from our systems.
The only exception to this is where we have had meaningful contact with you,
if we have placed you in a permanent or interim role, or if we believe (in good faith) that the relevant
regulators and/or legal obligations requires us to keep it for longer.
Examples of “meaningful contact” includes (but is not necessarily limited to):
Your data can also be removed at any time by request.
Your personal data may be shared, stored and processed outside the European
Economic Area (EEA). We will however only transfer your data outside the EEA to countries which the European
Commission believes offer an adequate level of protection to you or where appropriate safeguards have been
put in place to preserve the privacy of your data.
By law, you have a number of rights when it comes to your Personal Data.
Further information and advice about your rights can be obtained from the Information Commissioner’s Office.
What rights do you have in relation to the data we hold on you?
What does this mean?
1. The right to be informed
You have the right to be provided with clear, transparent and easily
understandable information about how we use your information and your rights. This is why we are
providing you with the information in this Policy.
2. The right of access
You have the right to obtain access to your information (if we are
is so you are aware and can check that we are using your information in accordance with the GDPR.
3. The right to rectification
You are entitled to have your information corrected if it is
inaccurate or incomplete. We will respond to such a request within 1 month.
4. The right to erasure
This is also known as ‘the right to be forgotten’ and in simple terms,
enables you to request the deletion or removal of your information where there is no compelling reason
for us to keep using it. This is not a general right to erasure; there are exceptions.
5. The right to restrict processing
You have the right to ‘block’ or suppress further use of your information.
When processing is restricted, we can still store your information, but cannot use it further.
We keep lists of people who have asked for further use of their information to be ‘blocked’ to make
sure the restriction is respected in future
6. The right to data portability
You have the right to obtain and reuse your personal data for your
own purposes across different services. For example, if you decide to switch to a new provider, this
enables you to move, copy or transfer your information easily between our IT system and theirs
safely and securely, without affecting its usability.
7. The right to object to processing
You have the right to object to certain types of processing, including
processing for direct marketing (e.g. if you no longer want to be contacted with potential opportunities).
8. The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or
process your personal data with the ICO https://ico.org.uk.
9. The right to withdraw consent
If you have given your consent to anything we do with your personal
data, you have the right to withdraw your consent at any time (although if you do so, it does not
mean that anything we have done with your personal data with your consent up to that point is unlawful).
This includes your right to withdraw consent to us using your personal data for marketing purposes.
We will continue to contact you regarding recruitment related services
which we believe will be of interest to you.
The basis for these communications will be our legitimate interest
and/or “soft opt-in” consent.
In the interests of clarity, a “soft opt-in” applies where you have
previously either actively engaged with us:
We are permitted to market relevant products and services to you
unless you inform us of your wish to opt out (which you are entitled to do at any stage).
Please note that should we receive any requests from you to erase data
or stop processing your information, we may retain a record of such requests as well as the actions
taken by us. This will serve as both evidence of our compliance to your request as well as enable us
to take steps to curtail any future processing of your data should it be received again from a
It is our usual practice to provide information free of charge.
However, we reserve the right to charge a reasonable fee in order to cover our administrative costs of
providing the information for:
Please consider your request responsibly before submitting it.
We will respond as soon as is practicable. This will be within one month of the date when your
request is received; however, in the event that the request is likely to take longer for any reason,
we will inform you of the likely timeframe at the time.
you with a good experience when you browse our website and also allows us to improve our site.
A cookie is a small file of letters and numbers that we store on your browser
or the hard drive of your computer if you agree. Cookies contain information that is transferred to your
computer's hard drive.
We use the following cookies:
Analytical/performance cookies. They allow us to recognise and count the
number of visitors and to see how visitors move around our website when they are using it. This helps us to
improve the way our website works, for example, by ensuring that users are finding what they are looking for
Targeting cookies. These cookies record your visit to our website, the pages
you have visited and the links you have followed. We will use this information to make our website and the
advertising displayed on it more relevant to your interests. We may also share this information with third
parties for this purpose. You can find more information about the individual cookies we use and the purposes
for which we use them in the table below:
Cookie Name | Purpose | More information Google Analytics | Google Analytics |
Our site uses Google Analytics, which includes Google Analytics Demographics. These cookies also record your
visit to our website, and gain insight on how users are using the website.
3rd Party Cookies | 3rd Party Cookies | We work with 3rd Parties that place
cookies on our site to provide their services.
Other Cookies | Other Cookies | Our partners, who provide certain features on
our site, may also use Local Storage to collect and store content information and preferences.
Please note that third parties (including, for example, advertising networks and
no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
You block cookies by activating the setting on your browser that allows you
to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies
(including essential cookies) you may not be able to access all or parts of our site.